Skip to main content

Accountant, Excel & Google pack

Most accountants are married to Microsoft Excel and most of them work out the way to link the sheets in the workbook how they will give them the perfect results. When I started in accountancy, the first spreadsheet software that I used was Lotus 1-2-3. Most of the functions was executed using @sum...... At that point of time it was the wonderful software. Then came Excel and it changed the entire accounting community.

Prior to MS Excel, Lotus was the market leader and they were quite certain that no one would every look for other spreadsheet solutions. At that time, you cannot open an excel document with lotus 123. Since everyone was using 1-2-3, some of them did not bother to use excel. In the ever changing world, how can you think that you can be a market leader forever and expect your customers to use the products what you produce.

I had worked on Lotus 123 Smartsuite which is a GUI version of lotus and it is pretty good. Some of the report tools were quite impressive. But.... there is a but factor. It is not as impressive as MS Excel.

The companies switched over from Lotus 123 to MS Office. As you know it has all the office applications for any office. Now the whole world uses it.

The question is whether there is any product in the market to displace it or is there a new way of working that will change accountant's habits in processing information. I have seen StarOffice and Open Office - free software. They are yet to catch up.

The only company to reckon is Google. They are developing Google Spreadsheet and Google Documents. They are targetting and changing habits for people to use online spreadsheet and documents. I looked at this application for collaborative working. The concept yet to catch on. Who could have thought 5 years years ago, you will have 1GB RAM. But now everything is possible.

I have started using Google Calendar, Google Talk, Google Reader and many other products. Management Accountant blog is also on one of the applications of google. Today I download Google pack and it is good utility product. It has essential softwares and helps to keep the softwares updated.

Some of the google products that I use:

Google Mail - My personalised email is working from gmail.
Google Talk - Free pc-to-pc chat anywhere around the globe.
Google Calendar - Sharing my calendar and sms on my mobile as reminders
Google Reader - Update in the single browser from my favorite websites
Picasa - Sharing my photo album

I would also be exploring the potential of google documents and spreadsheet in collaborative working. As a Accountant and a professional, I feel, Google Pack software are of great help as it contains essential software. I would recommended you to down Firefox browser as it faster than Internet Explorer.

Click on the Google Pack banner at the top of the blog and download the applications you require.

Share your experience one of the application, how it helps you to keep up-to-date.


Santosh Puthran

PS: Share your thoughts whether google would be a threat to Microsoft's dominance.


Popular posts from this blog

Poll : Does CIMA, UK qualification add value

Poll : Does pursuing CIMA, UK qualification add value to a member of ICWAI, India ? Vote on the poll and share your thoughts by commenting the blog. Poll: Vote here I feel that if you are a member of ICWAI and you pursue CIMA, UK qualification, you are not adding any value to your skills since you will be learning the same. Once you are qualified, you are still a Cost & Management Accountant but from UK. For an employer, I would still have same skills and training on Management Accounting. However if you pursue qualification like Company Secretary or CPA or ACCA , your skills are enhanced with the knowledge gained during training and passing of exams. After qualification, you are bound to follow the CPD programs of ICWAI and other institute. In competitive world, employer look for people with multiple skills. Which one promotes you as professional better against your name: AICWA, ACMA or AICWA, ACS or AICWA, CPA or AICWA, ACCA Widgets Regards, Santosh

Learning Curve Theory

Learning Curve Theory is concerned with the idea that when a new job, process or activity commences for the first time it is likely that the workforce involved will not achieve maximum efficiency immediately. Repetition of the task is likely to make the people more confident and knowledgeable and will eventually result in a more efficient and rapid operation. Eventually the learning process will stop after continually repeating the job. As a consequence the time to complete a task will initially decline and then stabilise once efficient working is achieved. The cumulative average time per unit is assumed to decrease by a constant percentage every time that output doubles. Cumulative average time refers to the average time per unit for all units produced so far, from and including the first one made. Major areas within management accounting where learning curve theory is likely to have consequences and suggest potential limitations of this theory. Areas of consequence: A Standard

Resistence to Change - Approaches of Kotter and Schlesinger

The Six (6) Change Approaches of Kotter and Schlesinger is a model to prevent, decrease or minimize resistance to change in organizations. According to Kotter and Schlesinger (1979), there are four reasons that certain people are resisting change : Parochial self-interest (some people are concerned with the implication of the change for themselves ad how it may effect their own interests, rather than considering the effects for the success of the business) Misunderstanding (communication problems; inadequate information) Low tolerance to change (certain people are very keen on security and stability in their work) Different assessments of the situation (some employees may disagree on the reasons for the change and on the advantages and disadvantages of the change process) Kotter and Schlesinger set out the following six (6) change approaches to deal with this resistance to cha